Microsoft Outlook keyboard shortcuts
Microsoft · 58 shortcuts58 Microsoft Outlook shortcuts grouped by task, with Windows and Mac keys side by side. Click any row for the full answer page.
Essentials
| Action | Windows | Mac |
|---|---|---|
| New email | Ctrl+NCtrlN | Cmd+N⌘N |
| Send message | Ctrl+EnterCtrl↵ | Cmd+Enter⌘↵ |
| Reply | Ctrl+RCtrlR | Cmd+R⌘R |
| Reply all | Ctrl+Shift+RCtrlShiftR | Shift+Cmd+R⇧⌘R |
| Forward | Ctrl+FCtrlF | Cmd+J⌘J |
| Delete item | DeleteDelete | DeleteDelete |
| Undo | Ctrl+ZCtrlZ | Cmd+Z⌘Z |
| Redo | — | Cmd+Y⌘Y |
| Save item | Ctrl+SCtrlS | Cmd+S⌘S |
| Ctrl+PCtrlP | Cmd+P⌘P | |
| Close window | EscEsc | Cmd+W⌘W |
| Select all | Ctrl+ACtrlA | Cmd+A⌘A |
| Mark as read | Ctrl+QCtrlQ | Cmd+T⌘T |
| Mark as unread | Ctrl+UCtrlU | Shift+Cmd+T⇧⌘T |
| Send and receive all | F9F9 | Ctrl+Cmd+K⌃⌘K |
| Minimize window | — | Cmd+M⌘M |
| Quit Outlook | — | Cmd+Q⌘Q |
Navigation
| Action | Windows | Mac |
|---|---|---|
| Go to Mail view | Ctrl+1Ctrl1 | Cmd+1⌘1 |
| Go to Calendar view | Ctrl+2Ctrl2 | Cmd+2⌘2 |
| Go to People view | Ctrl+4Ctrl4 | Cmd+3⌘3 |
| Go to Tasks view | Ctrl+8Ctrl8 | — |
| Open Address Book | Ctrl+Shift+BCtrlShiftB | — |
| Open selected item | Ctrl+OCtrlO | Cmd+O⌘O |
| Previous message | Ctrl+CommaCtrlComma | Ctrl+Left bracket ([)⌃Left bracket ([) |
| Next message | Ctrl+PeriodCtrlPeriod | Ctrl+Right bracket (])⌃Right bracket (]) |
| Go to previous view | Alt+LeftAlt← | — |
| Go to next view | Alt+RightAlt→ | — |
| Cycle through open windows | — | Cmd+Tilde (~)⌘Tilde (~) |
| Switch to different folder | Ctrl+YCtrlY | — |
Compose & reply
| Action | Windows | Mac |
|---|---|---|
| New appointment | Ctrl+Shift+ACtrlShiftA | Cmd+N⌘N |
| New contact | Ctrl+Shift+CCtrlShiftC | Cmd+N⌘N |
| New task | Ctrl+Shift+KCtrlShiftK | — |
| New meeting request | Ctrl+Shift+QCtrlShiftQ | — |
| New folder | Ctrl+Shift+ECtrlShiftE | Shift+Cmd+N⇧⌘N |
| Add attachment | — | Cmd+E⌘E |
| Insert hyperlink | Ctrl+KCtrlK | Cmd+K⌘K |
| Bold | Ctrl+BCtrlB | Cmd+B⌘B |
| Italic | Ctrl+ICtrlI | Cmd+I⌘I |
| Underline | Ctrl+UCtrlU | Cmd+U⌘U |
| Mark as not junk | Ctrl+Alt+JCtrlAltJ | Shift+Option+Cmd+J⇧⌥⌘J |
| Mark as junk | — | Shift+Cmd+J⇧⌘J |
| Flag for follow up | Ctrl+Shift+GCtrlShiftG | Ctrl+1⌃1 |
| Forward as attachment | Ctrl+Alt+FCtrlAltF | — |
| Move item to folder | Ctrl+Shift+VCtrlShiftV | Shift+Cmd+M⇧⌘M |
| Copy item to folder | Ctrl+Shift+YCtrlShiftY | Shift+Cmd+C⇧⌘C |
Calendar
| Action | Windows | Mac |
|---|---|---|
| Switch to today | — | Cmd+T⌘T |
| Day view | Ctrl+Alt+1CtrlAlt1 | — |
| Work week view | Ctrl+Alt+2CtrlAlt2 | — |
| Week view | Ctrl+Alt+3CtrlAlt3 | — |
| Month view | Ctrl+Alt+4CtrlAlt4 | — |
| Next day or period | Ctrl+RightCtrl→ | Cmd+Option+Right⌘⌥→ |
| Previous day or period | Ctrl+LeftCtrl← | Cmd+Option+Left⌘⌥← |
| Go to date | Ctrl+GCtrlG | — |
Search
| Action | Windows | Mac |
|---|---|---|
| Search | Ctrl+ECtrlE | Option+Cmd+F⌥⌘F |
| Advanced find | Ctrl+Shift+FCtrlShiftF | Shift+Cmd+F⇧⌘F |
| Find text in open item | F4F4 | Cmd+F⌘F |
| Find next | Shift+F4ShiftF4 | Cmd+G⌘G |
| Find previous | — | Shift+Cmd+G⇧⌘G |
Ask your agent
Prompt
Make me a one-page Microsoft Outlook cheat sheet from the 58 shortcuts at https://keyflowhub.com/shortcuts/outlook, ordered by what I'm most likely to use, and point out any that clash with my current keybindings.
Paste into Claude Code and it will do the rest.
Questions
Windows: Ctrl + Z. Mac: Cmd + Z.
Mac: Cmd + Y.
Windows: Ctrl + S. Mac: Cmd + S.
Windows: Ctrl + Shift + F. Mac: Shift + Cmd + F.
Sources: support.microsoft.com, support.microsoft.com