Automate Email & Calendar Management with Gmail, Google Calendar & GPT-4o AI

n8n template #4366

Summary

Boost your productivity with this AI-powered email and calendar assistant: This AI-powered template has 2 workflows. It manages your Gmail inbox and Google Calendar, classifies emails with custom labels, and suggests replies and meeting times — all fully automated with OpenAI and n8n. Automatically analyze your Gmail inbox Suggest replies, priorities, and meeting times Checks your Google Calendar for conflicts and free slots Maintain conversation context using Thread History Vector Store The agent proactively acts using a Tools Agent architecture, with integrated memory and real-time tool invocation. It's perfect for busy professionals who want a personal assistant for communication and sche

How to set it up

Open template #4366 on n8n.io and click Use for free, or copy the template JSON and paste it onto an empty canvas in n8n.
Create 3 credentials under Credentials → Add credential: Gmail, Embeddings OpenAI, OpenAI Chat Model. Then open each of those nodes and pick the credential.
Check the model in the AI Agent node. The template may point at a model your account can't use; swap it for one you have access to.
Click Execute workflow and step through each node's output to confirm the data looks right.
Toggle the workflow to Active so its trigger runs on its own.

Hand off to your agent

Prompt

Help me set up the n8n workflow "Automate Email & Calendar Management with Gmail, Google Calendar & GPT-4o AI" (https://n8n.io/workflows/4366). It uses: Gmail, Code, AI Agent, Embeddings OpenAI, OpenAI Chat Model, Simple Memory, Token Splitter, Simple Vector Store, Default Data Loader, Text Classifier, Vector Store Question Answer Tool. Import the template JSON into my n8n instance, list every credential I need to create, and walk me through testing it.

Paste into Claude Code and it will do the rest.

Apps and nodes

Gmail Code AI Agent Embeddings OpenAI OpenAI Chat Model Simple Memory Token Splitter Simple Vector Store Default Data Loader Text Classifier Vector Store Question Answer Tool

Questions

Yes. AOE Agent Lab published it free on n8n.io as a verified creator, and it has 14K views. It runs on n8n Cloud or a self-hosted n8n instance.

Gmail, Embeddings OpenAI, OpenAI Chat Model. The other 8 nodes are built into n8n.

Similar workflows

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