Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr

n8n template #2377

Summary

Purpose This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task. In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows. Demo How it works One Gmail account is used to process inbound mails from different users. A custom web portal enables users to define “routes”. Thats where the mapping between an automatically generated Gmail Alias and a Notion Database URL, including the personal API Token, happens. Using

How to set it up

Open template #2377 on n8n.io and click Use for free, or copy the template JSON and paste it onto an empty canvas in n8n.
Create 3 credentials under Credentials → Add credential: Airtable, Gmail, OpenAI Chat Model. Then open each of those nodes and pick the credential.
Check the model in the AI Agent node. The template may point at a model your account can't use; swap it for one you have access to.
Click Execute workflow and step through each node's output to confirm the data looks right.
Toggle the workflow to Active so its trigger runs on its own.

Hand off to your agent

Prompt

Help me set up the n8n workflow "Turn Emails into AI-Enhanced Tasks in Notion (Multi-User Support) with Gmail, Airtable and Softr" (https://n8n.io/workflows/2377). It uses: Airtable, HTTP Request, Gmail, Code, AI Agent, OpenAI Chat Model, Structured Output Parser, Calculator. Import the template JSON into my n8n instance, list every credential I need to create, and walk me through testing it.

Paste into Claude Code and it will do the rest.

Apps and nodes

Airtable HTTP Request Gmail Code AI Agent OpenAI Chat Model Structured Output Parser Calculator

Questions

Yes. Mario published it free on n8n.io as a verified creator, and it has 7,647 views. It runs on n8n Cloud or a self-hosted n8n instance.

Airtable, Gmail, OpenAI Chat Model. The other 5 nodes are built into n8n.

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