Automate Call Scheduling with Voice AI Receptionist using Vapi, Google Calendar & Airtable

n8n template #3427

Summary

Who is this template for? This template is ideal for small businesses, agencies, and solo professionals who want to automate appointment scheduling and caller follow-up through a voice-based AI receptionist. If you’re using tools like Google Calendar, Airtable, and Vapi (Twilio), this setup is for you. What problem does this workflow solve? Manual call handling, appointment booking, and email coordination can be time-consuming and prone to errors. This workflow solves that by automating the receptionist role: answering calls, checking calendar availability, managing appointments, and storing call summaries—all without human intervention. What this workflow does This Agent Receptionist manage

How to set it up

Open template #3427 on n8n.io and click Use for free, or copy the template JSON and paste it onto an empty canvas in n8n.
Create 2 credentials under Credentials → Add credential: Airtable, Google Calendar. Then open each of those nodes and pick the credential.
Click Execute workflow and step through each node's output to confirm the data looks right.
Toggle the workflow to Active so its trigger runs on its own.

Hand off to your agent

Prompt

Help me set up the n8n workflow "Automate Call Scheduling with Voice AI Receptionist using Vapi, Google Calendar & Airtable" (https://n8n.io/workflows/3427). It uses: Airtable, Google Calendar, Code. Import the template JSON into my n8n instance, list every credential I need to create, and walk me through testing it.

Paste into Claude Code and it will do the rest.

Apps and nodes

Airtable Google Calendar Code

Questions

Yes. SuperAgent published it free on n8n.io, and it has 16K views. It runs on n8n Cloud or a self-hosted n8n instance.

Airtable, Google Calendar. The other 1 node are built into n8n.

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