Qualifying Appointment Requests with AI & n8n Forms
n8n template #2580Summary
Use templateThis n8n template builds upon a simple appointment request form design which uses AI to qualify if the incoming enquiry is suitable and/or time-worthy of an appointment. This demonstrates a lighter approach to using AI in your templates but handles a technically difficult problem - contextual understanding! This example can be used in a variety of contexts where figuring out what is and isn't relevant can save a lot of time for your organisation. How it works We start with a form trigger which asks for the purpose of the appointment. Instantly, we can qualify this by using a text classifier node which uses AI's contextual understanding to ensure the appointment is worthwhile. If not, an alte
How to set it up
- Open template #2580 on n8n.io and click Use for free, or copy the template JSON and paste it onto an empty canvas in n8n.
- Create 3 credentials under Credentials → Add credential: Google Calendar, Gmail, OpenAI Chat Model. Then open each of those nodes and pick the credential.
- Check the model in the OpenAI Chat Model node. The template may point at a model your account can't use; swap it for one you have access to.
- Click Execute workflow and step through each node's output to confirm the data looks right.
- Toggle the workflow to Active so its trigger runs on its own.
Hand off to your agent
Prompt
Help me set up the n8n workflow "Qualifying Appointment Requests with AI & n8n Forms" (https://n8n.io/workflows/2580). It uses: Google Calendar, Gmail, Basic LLM Chain, OpenAI Chat Model, Text Classifier. Import the template JSON into my n8n instance, list every credential I need to create, and walk me through testing it.
Paste into Claude Code and it will do the rest.
Apps and nodes
Questions
Yes. Jimleuk published it free on n8n.io as a verified creator, and it has 14K views. It runs on n8n Cloud or a self-hosted n8n instance.
Google Calendar, Gmail, OpenAI Chat Model. The other 2 nodes are built into n8n.
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